2026 Renewal
We're looking forward to a great year ahead and want to be sure our clubs have the resources to begin another successful golf season. Be sure to review the links below and download the 2026 Checklist to have your club ready for the new year.
If there are any changes to your Club Representative Contact for 2026, please submit the contact info for your new Club Representative.
The Club Rep role is a mandatory role for each club. To learn more about the role, review this Club Representative document.
Helpful Renewal Resources
Roster Management Training
Frequently Asked Questions
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When does my Club roster have to be updated for the upcoming year?
For Calendar Year Clubs
(Memberships run from January to December)- Your club roster must be updated in Memberplanet by January 31 each year.
- If your club uses automation and online payments, the roster will update automatically as members renew or new members join.
- If your club does not use automation and online payments, you must manually add or lapse members by January 31.
For Rolling 12-Month Anniversary Clubs
(Memberships are valid for 12 months from the join date)- If your club uses Memberplanet’s automation and online payments, your roster will update automatically when members renew or new members join.
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When can my Club add new members for the upcoming year?
For Calendar Year Clubs
To avoid being charged twice for the same member within a three-month period, wait to add new members after January 1 of the new calendar year.If you add a new member between October and December, your club will be billed:
- Once in the month following when the member was added
- Again in February of the new year (as part of the annual billing cycle)
For Rolling 12-Month Anniversary Clubs
New members can be added at any time without concern for duplicate charges, as billing is based on each member’s individual join date. -
What is a Calendar Year Club?
A Calendar Year Club is one where memberships run from January to December.
Calendar Year Clubs have two options for managing their rosters in Memberplanet.
- Use automation and online payments, which automatically update the roster as members join or renew.
- Manually update the roster throughout the year to add new members or lapse non-renewing members.
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What is a Rolling 12-Month Anniversary Year Club?
A Rolling 12-Month Anniversary Year Club is one where each member's membership is valid for 12 months from their join date.
For example, if a member joins on May 3, their membership will be active until May 3 of the following year.
These clubs are required to use automation and online payments in Memberplanet to manage member renewals and lapses efficiently.
If your club is considering switching from a Calendar Year Club to a Rolling 12-Month Anniversary Club, please contact brodriguez@ncga.org for more information.
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What Happened to the Fall Renewal Period?
In previous years, Calendar Year Clubs could add new members between October and December during a special fall renewal period without incurring an extra charge.
However, since the 2023 update to a single membership rate, this fall renewal period has been discontinued.
To avoid being charged twice for the same member within a three-month period, Calendar Year clubs should now only add new members after January 1 of each year.
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How do I add a New Member to our Club?
If your club is a Calendar Year Club and manually adds members in Memberplanet (i.e. not using automation and online payments).
You can add members by navigating to the Membership section in the left-hand menu of your Memberplanet Admin page.
A short tutorial video on how to manually add members is linked here.
If your club uses automation and online payments, members are added automatically when they join through your club's online registration link.
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How do I lapse a Member from our Club who is not renewing this year?
If your club is a Calendar Year Club and manually lapses members in Memberplanet (i.e. not using automation and online payments).
You can lapse members by navigating to the Membership section in the left-hand menu of your Memberplanet Admin page.
A short tutorial video on how to manually lapse members is linked here.
If your club uses automation and online payments, members will be automatically lapsed on their renewal date if they do not submit a renewal payment.
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How do I add back a previously lapsed Member?
If your club is a Calendar Year Club and is manually reactivating previously lapsed members in Memberplanet (i.e. not using automation and online payments).
You can change a member's status from Lapsed to Joined by going into your club's Member Database on the left-hand menu of the Memberplanet Admin page, then selecting the Tools section.
If your club uses automation and online payments, both new and previously lapsed members will be automatically added when they join through your club's online registration link.
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When will our Club receive our Invoice from the NCGA?
Club Invoices are emailed during the first week of each month. The first invoice of the year is sent out in February.
Each invoice reflects member changes made in the previous month. For example, if your club adds a new member in August, the charge for that member will appear in the September Invoice.
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Who receives our Club Invoices?
Club Invoices are emailed to all individuals listed on your club's Invoice Recipient List in Memberplanet.
To view or update this list, log in to your club's Memberplanet portal and click on Group Billing in the left-hand menu.
A short tutorial video on how to make changes to your club's Invoice Recipient List is linked here.
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How does my Club request a credit on an invoice?
If your club manually manages its roster and a member who should have been lapsed was not, that member will appear as a new charge on your club’s next monthly invoice.
If you lapse the member within the same month they appear on the invoice, your club will automatically receive a full credit on the following month’s invoice—no credit request form is needed.
Example:
If a member appears on your February invoice but should not have been included, and you lapse them during February, a credit will automatically be applied to your March invoice.
For credits related to invoices older than one month, please:1. Lapse the member from your roster.
2. Submit the credit request form linked here. The credit will be prorated according to our credit request policy.
For duplicate charges, please contact us here directly.
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How does my club add new Club Admins to the Club platforms?
As an NCGA Club, your club administrators will have access to three platforms to manage different aspects of club operations:
- Memberplanet - for membership management
- USGA Admin Portal - for handicapping services
- Bluegolf - for tournament management
To add an admin to your club's Memberplanet platform, log in to your club's account and select "Admins" from the left-hand menu.
Click the gear icon on the right side of the page, then select "View Leaders" to see current admins.
Click the blue button in the top right corner labeled "Add this Role to Someone." From there, you can assign admin access to any current member of your club.
USGA Admin Portal: Log in to your club's USGA Admin Portal. Click the Account tab, then select "Manage Users." Click the green "Add User" button to add a new admin.
Click here for a detailed view on Managing your Admin Portal Users.
Bluegolf: Log in to your club's Bluegolf tournament software and scroll down to the Admins section on the homepage. Click the arrow icon, then select "Add Admin" to assign admin access.
For any additional assistance, please feel free to contact us here.